CAREERS

Heintges is committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is a certified WBE, and diversity, equity, and inclusion are fundamental for us. We support social justice work and engage in expanding access to the professions of architecture and engineering.

At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. Our office culture embraces these values as the best way to develop unique technical expertise and longevity in our colleagues. Direct support and personal mentorship by senior staff allow our employees to approach challenges with confidence. As a result, our clients benefit not only from our deep knowledge and experience, but also our thoughtful approach to problem solving in difficult situations which arise during design and construction.

WE ARE INTERVIEWING FOR THE FOLLOWING POSITIONS:

Office Manager – NYC     Apply

The Office Manager will work on-site and play a big role in daily operations and in maintaining the firm’s supportive culture. Candidates should be kind, organized, motivated, dependable, and communicative.

Responsibilities and Duties:

  • Support colleagues in a friendly, positive manner.
  • Schedule meetings and interviews. Update and maintain office calendars.
  • Prepare meeting rooms and video conferencing equipment, assist visitors with any technology needs, provide food & beverage if applicable.
  • Communicate with landlord and building’s facilities staff.
  • Manage vendors such as cleaning service, security provider, phone service, and repair contractors.
  • Liaise with IT provider and coordinate work-station set-up for new employees.
  • Manage and maintain office equipment, arrange service as required.
  • Manage the reception area, including greeting and directing office visitors and service providers, answering and routing phone calls, distributing mail.
  • Maintain an organized office environment including conference rooms, supply closets, and other common spaces.
  • Manage the kitchen area including tidying up, making coffee/tea, emptying dishwasher.
  • Budget for and order catering and office supplies.
  • Coordinate weekly staff lunches and monthly special events such as happy hours, celebrations, holiday party, and student & client visits.
  • Make travel arrangements.
  • Record and assemble staff expense reports.
  • Maintain the storage database, coordinate items sent to storage.
  • Assist management in a variety of administrative, operations, and HR tasks as needed.

Qualifications:

  • Positive, friendly, smart, reliable, mature, with calm demeanor
  • Creative thinker and independent problem solver
  • Strong verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Likes to organize, detail oriented
  • Education and work experiences that demonstrate proficiency to perform the variety of responsibilities described
  • Proficiency with Microsoft Word, Excel, Outlook
  • Experience with Ajera is a plus
  • Fluency in English
  • Vaccination and booster(s) for COVID-19 in accordance with CDC guidance
  • Authorization to work in the U.S.
Billing Assistant (Part Time) – NYC     Apply

Are you motivated to join a team with colleagues who are excited by their work? Are you a left-brain thinker with strong right-brain tendencies? Heintges is hiring a detail-oriented Billing Assistant to support the Billing Manager in monthly invoicing, collections and accounts payable, as well as other tasks. In this dynamic role you will interface with the Finance team, Project Managers, Principals, and clients.

This position is part-time, 3 days per week, in-person in our New York office.

Responsibilities:

Project Invoicing

  • Prepare accurate, complex monthly project invoices, and distribute to clients by deadlines.
  • Review employee expense reports to assure costs are accurately recorded and that expense reports and associated receipts and documentation are organized and accurate for each invoice submission.
  • Research and respond to client inquiries regarding billing questions and issues.

Accounts Payable

  • Accurately record vendor invoices, prepare weekly vendor payments, and remit payment to vendors.
  • Assist monthly reconciliation of company credit card accounts.

Accounts Receivable

  • Prepare bi-weekly collections report for the Finance Director.
  • Assist in the collection of aged receivables by working with the client and Heintges Project Managers as needed.

Administrative Responsibilities

  • Cover front desk as needed.
  • Miscellaneous or ad hoc projects and administrative tasks as required.

Requirements:

  • Must be computer savvy and able to learn office financial software.
  • Proficiency with Microsoft Office, particularly Excel and Word.
  • Must demonstrate strong organizational skills, attention to detail and deadlines.
  • Excellent interpersonal and customer service skills.
  • Excellent verbal and written communication skills.
  • Degree preferred.
  • Authorization to work in the U.S. required.
Experienced Facade Architect / Engineer – SF    Apply

This is an opportunity for an architect or engineer, with 5+ years of experience in the design and construction of the building envelope, looking to grow into a Project Manager role. The individual will work closely with Principals and senior staff in the development, detailing and analysis of a variety of façade and waterproofing systems while interfacing directly with the client, external design team, consultants, and construction teams during all project phases.

Qualifications:

  • Graduate degree in Architecture or Civil Engineering
  • Commensurate knowledge of enclosure design over a range of system types
  • Experience with building science analytics a plus
  • Experience working in the field, observing installation on construction sites
  • Confident oral communication, presentation, writing, and interpersonal skills
  • Proficient with AutoCAD, Revit, and 3D visualization software
  • Authorization to work in U.S.
Entry-Level Facade Architect / Engineer – SF    Apply

This is an opportunity for an architect or engineer, who is excited to develop specialized expertise in facades. The following qualifications are required:

  • Graduate degree in Architecture or Civil Engineering
  • 1-3 years of experience in a professional practice or façade / roofing & waterproofing industry
  • Excited by the process of seeing buildings built
  • Naturally gravitates towards technical aspects of design
  • Excellent communication, writing, and interpersonal skills
  • Confident communicating through hand sketches and computer drafting
  • Proficient with AutoCAD, Revit, and 3D visualization software
  • Interested in working in the field, observing installation on construction sites
  • Detail oriented, patient, and flexible
  • Values personal and professional development
  • Interested in occasional domestic and/or international travel
  • Interest in pursuit of Architectural or PE licensure
  • Authorization to work in the U.S.

Responsibilities will be developed over time to include:

  • Interpretation and execution of architectural design intent
  • Effectively summarizing technical concepts for design team coordination
  • Designing, engineering, and detailing of exterior wall systems
  • Energy performance modeling and analyzing results
  • In-depth research of materials, processes, and systems.
  • 3D printing façade studies
  • Writing specifications
  • Participating in external client and design team meetings
  • Reviewing contractor proposals, shop drawings, and other submittals
  • Witnessing performance mock-up testing
  • Inspecting quality of prefabricated materials at factories
  • Inspecting progress on site
  • Writing reports