Heintges is committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is a certified WBE, and diversity, equity, and inclusion are fundamental for us. We support social justice work and engage in expanding access to the professions of architecture and engineering.

At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. Our office culture embraces these values as the best way to develop unique technical expertise and longevity in our colleagues. Direct support and personal mentorship by senior staff allow our employees to approach challenges with confidence. As a result, our clients benefit not only from our deep knowledge and experience, but also our thoughtful approach to problem solving in difficult situations which arise during design and construction.

MARKETING & NEW BUSINESS COORDINATOR / NEW YORK    Apply

Does talking about architecture excite you? Do you have a good eye for design? Are you interested in all aspects of marketing, communications, and business development?

Heintges NY is looking for a Marketing & New Business Coordinator with previous experience developing responses to RFQs and RFPs at an architecture or engineering firm. The successful candidate enjoys wearing many hats and excels at written and graphic communication.

RESPONSIBILITIES:

• Effective, targeted writing and graphics.
• Think strategically to tailor materials to address RFQ and RFP requirements.
• Develop creative, deadline-driven deliverables, often with a quick turnaround.
• Enter details from each proposal and ASR into firm’s database. Track status.
• Participate in weekly New Business Meeting, including preparation of agenda and associated materials. Write and distribute minutes.
• Iterative in-person, phone, and video communication with stakeholders.
• Coordinate the preparation of and revisions to staff CVs, project profiles, and other firm collateral.
• Prepare slide decks for client and conference presentations.
• Manage in-house photographic and archival materials.
• Refresh project presentations to reflect level of completion since our projects take many years from concept through construction.
• Interface with outside vendors for photographic and other materials.
• Act as firm’s press liaison, coordinating responses to inquiries.
• Develop bi-weekly LinkedIn posts.
• Coordinate awards submissions.
• Oversee updates and revisions to firm website.
• Maintain quality standards and overall graphic identity of firm.
• Manage annual update of contacts for external communications.
• Understand that different needs can arise and embrace varying responsibilities.

QUALIFICATIONS & SKILLS:

• Bachelor’s degree in Architecture, Art History, Visual Arts, Marketing, or Communications.
• 3-5 years of relevant experience, preferably at an Architecture, Engineering, or Design firm.
• Confidence in written and visual communication, with a strong graphic sense.
• Ability to work calmly within regular, in-person business hours to meet deadlines, often on short notice.
• Attention to detail with a penchant for clarity and accuracy.
• Ability to parse through requests and prioritize challenging deadlines.
• Flexible and energetic, with a sense of humor.
• Passion for design excellence.
• Awareness of and ability to connect with all levels of the organization, in NY and SF.
• Openness to varying communication styles and responsive to feedback.
• Experience with building consensus.
• Ability to streamline organization of documents, resources, and data.
• Strong experience with Adobe Creative Suite (emphasis on InDesign), Microsoft Office, and Photoshop. Experience with Ajera is a plus.
• Interest in exploring new digital tools.
• Authorization to work in the U.S. is required.
• COVID-19 vaccination and booster(s) are required.

PROJECTS COORDINATOR / NEW YORK    Apply

Are you an architect or engineer who is drawn to business management? Are you a people person? Are you digitally savvy and curious?

RESPONSIBILITIES:

• Provide support to project managers, through regular communication.
• Update schedules and staffing allocation for active projects across all office locations.
• Anticipate when a project team will require additional resources and when a new project is likely to start. Forecast cross-project overlaps (“synergies”) and conflicting demands (“perfect storms”) to keep PMs aware of workflows on other projects impacting their teams.
• Run regular staffing meetings to present information to principals.
• Review client contracts with insurance and legal counsel. Participate in contract negotiation and execution.
• Coordinate with project teams on evaluation and development of requests for additional services.
• Share and encourage best practices developed by individual teams so all teams can benefit from management and workflow innovations.

QUALIFICATIONS & SKILLS:

• Degree in Architecture or Engineering.
• A minimum of 3 years’ project management experience in an architecture or engineering firm. More experienced candidates may opt for part-time.
• Knowledge of all phases of design and construction.
• Excited by assisting in the management of a creative, respected, and growing business.
• Excellent interpersonal communication and writing skills.
• Experience with Ajera integrated accounting and project management software is a plus.
• Strong working knowledge of Excel, pivot tables, coding, and other data analysis tools.
• Experience with AIA and other format of contracts.
• Must be able to present ideas and analysis in visual/graphic format.
• Interest in communicating across the entire firm, and ability to explain progress.
• Authorization to work in U.S.
• COVID-19 vaccination and booster(s) are required.